Modules & Functions
Everything a bursar needs, organized into focused modules — from billing and payments to payroll, stock, and reporting.
Students & Families
Full student lifecycle management, from admission to graduation, with linked family records.
- Registration & batch CSV upload
- Class promotion & inactive/reactivation tracking
- Sibling linking & shared payment history
- Per-student financial statements
- Parent contact records & device sync
Fees & Billing
Generate bills for a whole class in minutes instead of days, and keep every ledger up to date.
- Fee item setup & per-class assignment
- One-click class-wide bill generation
- Individual bill viewing & printing
- Virtual ledger & debt notification hub
- New-intake billing & prior-term debtor carry-over
Payments & Fee Tracking
Every payment method covered, with balances that update instantly and never fall out of sync.
- Cash, bank transfer & cheque recording
- Receipt generation & printing
- Full payment history per student
- Per-fee-item & bill-priority tracking
Staff & Payroll
A complete HR module alongside finance — offices, allocations, and full payroll automation.
- Staff HR profiles with photo capture
- Offices, departments & class-teacher allocation
- Salary setup, increments & payment
- Loans, deductions & incentives
- Automated term-end payroll processing
Stock & Sales
Run the school store or canteen from the same app — inventory in, sales out, fully tracked.
- Stock item CRUD, restocking & adjustments
- Supplier & purchase history management
- Point-of-sale style sales recording
- Sales debtors & printed receipts
Transportation
Know exactly which students use which bus route, at a glance.
- Bus/route creation & management
- Student route allocation
- Route-level student lists & reports
Examinations & Expenses
External exam registration and everyday school expenses, kept in the same system as everything else.
- External examination registration
- Registered-student lists per exam
- Expense categories & recording
- Date-range expense filtering
Reports & Analytics
Daily, termly, and custom reports — export in the format your school already works with.
- Daily, termly & custom report builder
- Debtors, fee balance & overpayment reports
- Sales, stock & activity/audit logs
- Export to PDF, Excel & CSV
Backup, Network & Security
Your data stays safe and accessible, whether you run one device or a whole office network.
- Google Drive cloud backup & selective restore
- Standalone or server/client WiFi network mode
- Role-based access — 4 tiers, 32 permissions
- Bluetooth & USB thermal printer support
- Device-bound licensing
Screenshots
A look at Bursary Manager on desktop and mobile.
